How do I register a student for After School Classes?
View classes and register online here.
Select the title of the class for which you wish to register and complete the form under the description.
If the class is full, contact an After School Class Coordinator to add your student to a waitlist.
What if I am unable to register online?
If you cannot register or pay online, contact an After School Class Coordinator to register by email or phone. Please note, your registration will not be complete until payment has been received.
When can I register for classes?
There will be 5 sessions of After School Classes for the 2017/18 school year.
- Session I begins September 18 (registration September 5 - September 12th).
- Session II begins October 30 (registration October 9 - 20).
- Session III begins January 8 (registration December 4 - 15).
- Session IV begins February 19 (registration January 29 - February 9th).
- Session V begins April 2 (registration March 12 - 23).
Please watch for a flyer in your student's take home folder and an email announcement at the beginning of each registration period.
How do I pay for class?
Payment is due at the time of registration; registration will not be considered complete until payment is received.
If a student is waitlisted you may wait to make payment once you are notified that space is available in the class.
New registrations will not be accepted if there is an outstanding payment due from a previous session.
If you need to pay by check, contact an After School Coordinator.
Can I still register after the deadline?
Yes, if there is room in a class. Contact an After School Class Coordinator directly to inquire about registration after the deadline has passed. A $10 late registration fee will apply.
Are Scholarships Available?
Full and partial scholarships are available. Please contact an After School Coordinator to inquire.
I filled out the registration form. What happens next?
Enrolled students will receive an email confirming enrollment the week before the class starts (notificaiton for Session I may be sent less than a week in advance due to the quick turnaround). PLEASE READ THIS EMAIL CAREFULLY. The email will provide information about class location, schedule, snacks/allergies, teacher contact and other important details.
I have more than one child registering for the same class. Why do I have to fill out two registration forms?
For each student, we need a variety of unique information - grade, teacher, allergies, after school instructions, other classes. Due to the way the forms are processed and information is distributed to the school office and classroom teachers, it is necessary that you submit a registration form for each student and every class.
My student participates in the Wisconsin Youth Company After School Program. Can we also participate in VHE After School Classes?
Yes! Students enrolled in the WI Youth Company (WYC) After School Program may take PTO sponsored After School Classes. Students should report to WYC first; they will then be released to the After School Class(es) in which they are enrolled. Families must also notify and submit a signed release authorization form to WYC prior to the first class or the student will not be allowed to attend. After class, students will be returned to WYC or released to their parent/guardian as indicated on the authorization form. Scan and email completed forms or fax to (608) 276-4050.
What happens if I am late picking up my student?
It is the responsibility of each family to promptly pick-up your student at the end of class. After School Classes Coordinator will be notified of any late pick-ups. Repeated late pick-ups may result in your child’s dismissal from the current class session and/or future sessions. Refunds will not be issued in the event of dismissal due to tardiness.
What if my student is absent from school or needs to miss a class for another reason?
Please notify the After School Class teacher by email or phone, in addition to the normal school notification procedures. Refunds are not issued for missed classes.
Are After School Classes ever cancelled?
All classes will be held regardless of weather, including outdoor classes, unless the school is officially closed. In the unlikely event that a class is cancelled for other reasons we will attempt to contact parents/guardians as early as possible. Please ensure that we have up-to-date contact information.
If a class is cancelled, we will attempt to reschedule the class. If the class is rescheduled, no refunds will be given. If the class cannot be rescheduled, the prorated cost of the class, excluding any materials fee or online payment fees, will be refunded.