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After School Classes FAQ

When can I register for classes?

There will be 5 sessions of After School Classes for the 2017/18 school year.

  • Session I begins September 18 (registration September 5 - September 12th).
  • Session II begins October 30 (registration October 9 - 20).
  • Session III begins January 8 (registration December 5 - 15).
  • Session IV begins February 19 (registration January 29 - February 9th).
  • Session V begins April 2 (registration March 12 - 23).

Please watch for a flyer in your student's take home folder and an email announcement at the beginning of each registration period.

How do I register a student for After School Classes?

Our new online registration system, SimplyAfterSchool, is simple and secure, allowing you to register and pay for classes all at once. 

You will first need to create a family account and then add children profiles to it. View instructions on how to set up Family Account now.

Once your Family Account is created, you may visit the Parent Portal at any time to view information and register for classes, or view your class history and online payments.

View classes and register online 
https://app.simplyafterschool.com/VHE

If a class is full, you may add your student to the waitlist. If a spot opens, you will be notified.

If further assistance is needed, please contact an After School Classes Coordinator.

What if I am unable to register online?

If you cannot register or pay online, contact an After School Class Coordinator to get assistance with registering offline.

How do I pay for class?

Payment is due at the time of registration. If you wish to pay by cash or check, enter CASH/CHECK in the code area and select Apply Coupon when checking out, then send payment to school with your student via backpack mail or to the front office. Registration will not be considered final until payment is received.

If a student is waitlisted you may make payment once you are notified that space becomes available in the class.

New registrations will not be accepted if there is an outstanding payment due from a previous session. If you have an outstanding balance, your registration will be considered final once the outstanding payment is settled.

Can I still register after the deadline?

If there is room in a class, you may still register after the deadline. A $10 late registration fee may apply.

Are Scholarships Available?

Full and partial scholarships are available. Please contact an After School Coordinator to inquire.

I registered my student/s. What happens next?

You will receive a confirmation email once registration is submitted. A week before the class, you will receive another email with additional details and instructions including class location, schedule, snacks/allergies, teacher contact and other important details.. PLEASE READ THIS EMAIL CAREFULLY.

Can I register more than one child at the same time?

Once you have created and logged into your family account, you may register for multiple children. Register each child for each class and select Enroll to add them to your shopping cart. Then pay for them all at once when you checkout. For each student, we need a variety of unique information - grade, teacher, allergies, dismissal instructions.

My student participates in the Wisconsin Youth Company After School Program. Can s/he also participate in After School Classes?

Yes! Students enrolled in the WI Youth Company (WYC) After School Program may take PTO sponsored After School Classes. Once you enroll your student in an After School Class, submit a signed release authorization form to WYC prior to the first class or the student will not be allowed to attend. Scan and email completed forms or fax to (608) 276-4050. 

On the day of the After School Class, students should report to WYC first; they will then be released to the After School Class(es) in which they are enrolled. After class, students will be returned to WYC or released to their parent/guardian, as indicated on the registration form.

What happens if I am late picking up my student?

It is the parent’s responsibility to promptly pick up students immediately at the end of class. Please respect the commitments of our Teachers and arrive promptly. If you will be more than a few minutes late please make arrangements with another adult such as a family member, friend, neighbor, etc. to pick up your child. Repeated late pick-ups may result in your child’s dismissal from the current class session and/or future sessions. Refunds will not be issued in the event of dismissal due to tardiness.

What if my student is absent from school or needs to miss a class for another reason?

Please notify the After School Class teacher by email or phone, in addition to the normal school notification procedures. Refunds are not issued for missed classes.

Do After School Classes meet on No School or Early Release Days?

After School Classes will NOT meet on days the school is closed or on early dismissal days.

Are After School Classes ever cancelled?

An After School Class may be cancelled for the following reasons:

  • If the class does not meet the minimum enrollment, the class will be cancelled students and enrolled students will be notified, refunded and eligible to register for another open class.

  • If a teacher becomes ill, we will attempt to find a substitute teacher. If that is not possible, we will contact parents/guardians as early as possible. Please ensure that we have up-to-date contact information. 

If a class is cancelled, we will attempt to reschedule the class. If the class is rescheduled, no refunds will be given. If the class cannot be rescheduled, the prorated cost of the class, excluding any materials fee or online payment fees, will be refunded.

When are After School Classes cancelled due to inclement weather?

All classes will be held regardless of weather, including outdoor classes, unless the school is officially closed.

What if I have a question that isn't addressed here?

Please direct additional questions to an After School Coordinator.

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