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VHE PTO Board Meeting
September 8, 2009, 7:00pm, VHE Art Room
Meeting called by Kris Romain
Note taker
Deanna Stadler
Attendees
Karen Rouse, Kris Romain, Peg Keeler, Alexandra Corten, Dolores Sirek, Theresa Miller, Mike, Ann, Juan, Julia Stien-Barnes, Deanna Stadler, Sara, Beth, Erica, Liz Faye, Kim Mahoney, Haiyan, Greg Ericson
Agenda topics
5 minutes
Meet & greet new members
Kris Romain
Discussion
Kris introduced herself and touched base on meeting schedule. * 1x month every 2nd Tuesday.
5 minutes
Review of previous meeting’s minutes
Kris Romain
Discussion
Hard Copy of meetings passed out. New form introduced which was greatly appreciated.
5 minutes
Treasurer’s Report
Haiyan
Discussion
Raised $2000 for Van Hise family who lost their mother last year. Discussed how to get money to their new school.
Goal to start year need $5000. Have $4600 on hand. Pizza Open House money update: $25 for cup of water $1 for Water Bottle $2 a slice.
15 minutes
Principal’s Report
Peg Keeler
Discussion:
Teacher Allocation vs. Projection
| Grade | Projected | Actual spring 09 | Actual fall 09 |
| K | 56 | 64 | 77 |
| 1 | 52 | 53 | 53 |
| 2 | 50 | 54 | 54 |
| 3 | 53 | 56 | 52 |
| 4 | 66 | 64 | 65 |
| 5 | 61 | 62 | 61 |
This is highest enrollment in school records – 362. Possible added support if more kids enroll New gathering area is office vs. in hallways. Recess: schedule has changed. DPI regulation 10min break, 15min rec, lunch and recess. Number of kids outside was to big est. 315 total. Now recess will be split except lunch recess. Lunch will have 10 extra helpers. Recess will be arranged around special learner to make sure that special learning block is not affected.
Above the line talk discussed with kids. Kids working on filling the bucket.
15 minutes
Election of 2009-10 officers
Kris Romain
Discussion
Kris will continue as President but wants to confirm the President Elect. Julia has volunteered to be Secretary Action items Person responsible Deadline Elect officers: President Elect Kris Romain October Mtg
5 minutes
Review/ratification of 2009-10 by-laws
Kris Romain
Discussion
Bi-laws were passed around for review. Vote on Bi-laws at next meeting by Kris Romain at October mtg.
5 minutes
Concluded event: enrollment day
Kris Romain
Discussion
Received volunteer forms. Will put out another stack of forms at Pizza open house. Peg will call the volunteers. Welcome volunteers via phone (Peg Keeler). October Mtg.: Distribute master list of volunteers from forms to all PTO staff (Kris Romain) ASAP
10 minutes
Annual staff appreciation account fund usage
Peg Keeler
Discussion
In past $200 was given to Teachers and ESL/Special Ed teachers. This year will treat each class room as a team and give $250 to the teachers to work with their classroom teams to decide how money will be sent. Greg suggested a wish list be created. Peg started a list with following: cork boards, maps and suggested wish list could be put on web. October Mtg.: Create a recommendation of how to disburse the funds if we do not give it directly to the Teachers; be ready to present it to the PTO (Peg Keeler).
5 minutes
Volunteer recruitment efforts
Kris Romain
Discussion
LOOK WE HAVE NEW PEOPLE!!!!! WHOO HOO!!!!
10 minutes
Event: Open house / pizza party
kris romain
Discussion
5:30-6:30pm open house 6:30-7:30 pizza party Wednesday 9/10
Will put a PTO table with forms. Get quotes and ingredient information from Buck’s & Glass Nickel ASAP (Deanna Stadler)
5 minutes
Event: innesbrook wrapping sales
Kim Mohoney
Discussion
Largest fundraiser of year. Discussed adding chocolate insert. Due to concern of mixed messages of no candy in school it was put to a vote. Based on the idea that the chocolate would not be exposed to kids but boxed up to be delivered it was decided it would be added. The chocolate sales accounted for the majority of profit 2 years ago vs. last year when it was not included.
Conclusions
Voted 4 to 1 to restore the chocolate insert to the sale.
5 minutes
Event: book fair
Kris Romain
Discussion
Nov 12th & 13th Thur & Friday. 1/3 of money went back to kids immediately last year. There will be Story Time this year.
10 minutes
Event: new mascot
Discussion
Beth Cantwell discussed. Choice of Hornet, Hammerhead, Hedgehog or stay with VanTiger. Discussion of what we had left of old Mascot: 101 T-shirts, 217 Water Bottles.We’ll try to sell the T-Shirts & Water Bottles at pizza event. T-shirts were $6 each will sell for $7. Or 2 for $13
Looking to vote for new mascot by Oct. October Mtg.: Show potential Mascot images to PTO (Beth Cantwell)
5 minutes
January general meeting
Kris Romain
Discussion
Picked the topic of Grounds and Buildings for Jan discussion.
Next meeting, Tuesday October 13, 2009, VHE Art Room, 7:00pm
October 14, 2008, 7p., art room
Present: Kris Romain, Patricia Kehoe, Alexandra Corten, Karen Rouse, Liz Faye, Vicki Lein, Michele Armstrong, Sara DeHaan, Principal Peg Keeler, Teachers Rebecca Brown, Theresa Miller, several VHE parents, and CAST members Jerry Eykholt and Natalia Thompson.
Meeting called to order at 7p by PTO President Kris Romain.
1. Introductions of PTO board members by Kris Romain
2. Jerry Eykholt and West High School Student Natalia Thompson present the November 4 MMSD School Referendum.
- Madison values education
- Quality schools are essential for a strong, healthy and prosperous community
- Each year we move further away from providing the education our community needs and our children deserve Read the rest of this entry »
Van Hise PTO Board Meeting
Tuesday, September 9, 2008
The meeting was called to order at 7:05pm. In attendance were the majority of board members, Peg Keeler, teachers Theresa Miller and Sara Clark, and a number of other guests and visitors.
Approval of Last Month’s Meeting Minutes
The minutes of the August meeting were approved by unanimous consent. Any changes that might be noted should be brought to the attention of the board.
Treasurer’s Report
Tricia Kehoe reported that the funds on hand were the same as at the last meeting. The biggest fundraiser, Innisbrook wrapping paper sale, is upcoming and will add considerably to the financial reserves. There was some concern expressed about the lack of candy for sale this year as a result of the district wellness policy. In the past this accounted for about half of the Innisbrook revenues.
Principal’s Report
Peg Keeler asked a question about the appropriate procedure to follow for securing funds for the kindergarten teachers (she was informed that a grant proposal should be filled out and submitted) and then provided a report on the situation regarding the new allocation and classroom to the board. Read the rest of this entry »
August 5, 2008
Present: John Rudolph, Patricia Kehoe, Deb Lawrence, Vicki Lein, Kris Romain, Peg Guse, Jen Rudolph, Sara DeHaan, Kim Mohoney, Stephanie Whitehorse, Karen Rouse, Principal Peg Keeler
The meeting was called to order at 7:00 p.m. by John Rudolph
Agenda Items:
Minutes
- June minutes approved & will be posted on PTO website
Treasurer’s Report
- After paying for Opera for the Young & t-shirts, will be starting the year with about $3,300 Read the rest of this entry »
Van Hise PTO Board of Directors Meeting Minutes
June 3, 2008
Present: John Rudolph, Patricia Kehoe, Deb Lawrence, Liz Faye, Vicki Lein, Kris Romain, Greg Ericson, Principal, Julie Frentz
The meeting was called to order at 7:00 p.m. by co-president John Rudolph. Read the rest of this entry »
